Set your availability once, share your link, and let every booking handle itself — slots stay in sync with your connected calendar, confirmations and calendar invites go out instantly, and Ivan sends reminders that ask attendees to confirm. No-shows stop being your problem.
Intro call — 30 min
agentivan.ai/yourbrand/intro-call
Busy times on your connected calendar are never offered
Booked — Thu at 11:00 AM
Confirmation + calendar invite emailed to the attendee
One link
per meeting type, live the moment you create it
2-way aware
slots checked against your connected calendar
Up to 3 touches
email & SMS reminders before every appointment
CRM built in
every booking lands as a lead with its intake answers
Four things happen in order. You set the rules once; the scheduling, invites and follow-through run themselves.
Create as many meeting types as you need — intro call, consult, demo — each with its own duration, weekly availability, buffers between meetings, minimum notice and how far ahead people can book. Custom intake questions capture what you need up front.
Buffers, notice windows & intake fields built in
Booking availability
Per meeting type · your timezone
15 min
Buffer
2 hours
Min notice
30 days
Book ahead
Every meeting type gets a clean public page on your own URL — agentivan.ai/yourbrand/intro-call — plus an embeddable widget for your website. No account needed for invitees, no back-and-forth over times.
Public link + iframe embed
Intro call — 30 min
agentivan.ai/yourbrand/intro-call
Busy times on your connected calendar are never offered
Booked — Thu at 11:00 AM
Confirmation + calendar invite emailed to the attendee
Available times are generated live from your rules, your existing bookings and the busy blocks on your connected Google or Microsoft calendar. A slot is re-validated the moment it's picked, so double-bookings can't happen.
Double-booking impossible
New booking
From your public booking link
The attendee gets a confirmation email with a calendar invite (and a Meet link for video calls), you get an email and a push notification, the lead lands in your CRM, and Ivan schedules email/SMS reminders that politely ask them to confirm.
Invite + reminders + CRM lead, every time
Reminder cadence
Planned from how far out the appointment is
1 week before
Email · includes the join link
1 day before
Email + SMS · includes the join link
2 hours before
SMS · includes the join link
If they haven't confirmed, the reminder asks them to — and stops asking once they do
No separate Calendly subscription, no reminder app, no zapier glue. It's one system — and it's all included.
Each meeting type lives at a clean, shareable address — agentivan.ai/yourbrand/intro-call — branded with your logo, no login required for invitees.
Copy one iframe snippet and the same booking flow runs inside your own website.
Connect your calendar and busy blocks are never offered; confirmed bookings are written back as real events, with a Google Meet link for video calls.
Per-day hours, slot length, buffers before and after, minimum notice and a max booking horizon — plus a plain-language reason whenever a time can't be booked.
Add your own fields to the booking form — phone, notes, dropdowns — and every answer lands on the booking and the CRM lead.
Ivan picks a cadence based on how far out the appointment is, emails and texts the attendee, and stops asking the moment they confirm.
Every booking creates a lead at the pipeline stage you choose, tagged with the booking source and its intake answers.
Set the location per meeting type — a phone call, your address, or an auto-generated Google Meet link on the invite.
New bookings hit your inbox and your phone as a push notification — with the when, where and who, and a link to your calendar.
Every booking event — created, approaching, confirmed — can kick off work across the whole platform. These three recipes run out of the box.
The moment someone books, everything downstream fires: a confirmation email with a calendar invite, a Meet link for video calls, a CRM lead with the intake answers, and a notification to you — before you've even seen the booking page.
Invitee picks a slot
Validated live against your calendar
Ivan books it and handles the follow-through
Confirmation + invite
Meet link created
CRM lead created
Owner notified
On both calendars, in the CRM
No manual data entry anywhere
Ivan plans a reminder cadence from how far out the booking is — a week-before email, a day-before nudge, a final text two hours ahead. Unconfirmed attendees are politely asked to confirm, and the asking stops the moment they do.
Appointment approaching
Cadence scales with lead time
Ivan schedules the right reminders
Week-before email
Day-before nudge
2-hour SMS
Asks to confirm
They show up, or reschedule in time
Stops asking once they confirm
Bookings don't live in a silo: the contact lands at the pipeline stage you choose with their answers attached, a webhook fires for your own tools, and Ivan can book, reschedule and remind straight from chat.
Booking created
From your link, the widget, or Ivan
The record lands where your team works
Lead in your stage
Intake answers saved
Webhook fired
Push to your phone
CRM, inbox and phone in sync
Intake answers attached to the lead
…and bookings compose with any workflow you build — a new lead, a won deal or a missed call can trigger email, SMS and CRM actions across the platform.
Every appointment gets a reminder plan sized to its lead time — enough notice to act, a nudge the day before, and a final heads-up just before. Reminders always include the real join link or location, and anyone who hasn't confirmed gets asked to — politely.
Reminder cadence
Planned from how far out the appointment is
1 week before
Email · includes the join link
1 day before
Email + SMS · includes the join link
2 hours before
SMS · includes the join link
If they haven't confirmed, the reminder asks them to — and stops asking once they do
Start the trial, set your hours, share the link — and the next "when works for you?" email answers itself.
Every meeting type gets a public booking page at a clean URL like agentivan.ai/yourbrand/intro-call. Share it anywhere — email signatures, your site, social bios — or embed the booking widget directly on your website with one iframe snippet. Invitees never need an account.
Still curious? The fastest answer is seeing your own link live.
Start your free trial, share your booking link, and let the calendar fill itself — confirmations, reminders and CRM included.
7-day free trial · your own workspace free forever · cancel anytime during the trial.